What are the planning challenges

The 5 biggest challenges in maintenance planning

Experienced facility managers will tell you that no two days are the same in a modern and busy company. It is not uncommon for you to have your hands full every day as you work to ensure that all of the systems and processes in your facility function efficiently.

But - big or small, commercial, industrial or personal, there are some common maintenance issues that facility managers need to identify. This will be the best way for them to resolve them proactively.

Below we will highlight some of the main issues:


1. Cost control and budget planning

The problem of cost control is a constant concern in asset maintenance. Maintenance teams must operate their systems and machines efficiently regardless of limited budgets. This demand leads to the pressure to have to do more with less.

To keep the quality of service at its best, facility managers and their teams need to work together and control the total cost of ownership in their buildings.

Plan for all potential costs, whether fixed or variable, and always allow a buffer to absorb the emergency costs. Track your maintenance costs and financial information with digitized reporting tools so you can quickly identify unusual expenses before they escalate.


2. Spare parts consumption and warehouse management

Do you know that you may have expensive items in your spare parts inventory that have been idle for months or even years? That is capital that could have been used elsewhere. Unfortunately, this is a common scenario in many companies, especially where manual or paper-based warehouse management is still used.

If you use automated spare parts issuance and warehouse management, you increase your chances of keeping your inventory cost-effectively. It also helps you generate and settle work orders, monitor purchase prices and quickly compare your suppliers.


3. Energy management - sustainability and cost savings

You can't escape the fact that one of your largest monthly expenses is energy bills. However, relevant studies show that around 30% of energy consumption in buildings is unnecessary. You can address this issue in your business by trying more environmentally friendly options, such as: B. use more natural light or LED lighting or use energy management tools. In this way, you continue to reduce your CO2 emissions and create a basis for responsible and careful use of environmental resources.

On the basis of operating hours or meter readings, maintenance dates can also be calculated and determined in a modern maintenance tool. A corresponding maintenance order can be automatically triggered from the system and assigned to those responsible.


4. Bad data and lack of overview

Planning and documenting the maintenance of facilities and real estate is a very busy task. In large locations, a few days can be enough for a facility manager to be overwhelmed with paperwork unless a proactive system for managing data and records is in place. In addition, poor or inadequate data management usually means that the company cannot take advantage of the insights its data offers.

For example, we discussed cost control in the previous section. How can a facility manager hope to be able to control costs if they cannot easily track their maintenance costs on a daily basis? To move forward, they need to collect accurate and reliable maintenance data, then organize and store it in a central database. Organized maintenance data form a reliable basis for well-founded and strategic decisions.


5. Avoidance of failures and increase of availability times

Technical failures are undesirable and a critical point in the maintenance of your systems. In any industry, this remains an inevitable problem. A plant failure can cause anything from catastrophic safety and environmental accidents to excessive production losses, especially with regard to equipment wear and tear.

However, the risk of system failures can be minimized by:

  • Mobile maintenance: Fast information exchange and device monitoring while on the move
  • Planned maintenance: Routine or preventive maintenance strategies instead of reactive maintenance (run-to-failure) not only save costs, but also reduce operational worries
  • Predictive maintenance: for high-risk and business-critical systems



Are you looking for a software solution and a project team of motivated experts who can work with you to master the challenges of your maintenance planning?

Contact us today for a free demo and discover the benefits ofAxxerion.

Request a free demo.


(*) Translated into German from the English original by Mehdi Khalvati, Managing Director of Axxerion Inc.