What is human resource planning and its importance

Personnel planning

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Definition: what is workforce planning?

The term personnel planning describes the planning of measures that serve to ensure that the employees required for the company's goals are available in the required quantity and quality, at the right time and in the right place. The plans should not only be short-term, but also medium- and long-term. Personnel planning thus enables a company to function and work optimally.

Why is personnel planning important?

Personnel planning helps the company to implement the strategy as planned, because it ensures that the necessary human resources are available. Personnel planning also identifies current and future personnel gaps and can initiate measures to rectify the problem. Demographic, technological and social trends must be observed, because these can have an impact on the internal personnel situation. Demographic developments, such as the falling birth rate, endanger the personnel structure, as it may be more difficult in the future to find suitable personnel for the company. Accordingly, it must be planned early on how this gap can be closed. In addition, technological developments can increase the demands on a job, which means that employees can no longer offer enough know-how. Personnel planning can intervene with further training measures, for example.

Which subtasks is personnel planning divided into?

The first step in personnel planning is called personnel requirements planning. Here it must be determined how many employees will be required for future work. In the next step, personnel procurement or recruiting is carried out. The company advertises a position and goes through an application process together with the applicants until a suitable candidate is found. After that, personnel planning regulates personnel development and personnel deployment planning. The latter describes measures that are used to divide employees spatially and chronologically so that optimal capacity utilization can be achieved. Ultimately, personnel planning deals with the sub-area of ​​personnel layoffs. The aim is to terminate employment relationships if this is necessary.

What are basic personnel planning methods?

In order to carry out successful personnel planning, HR managers use a variety of methods. For example, statistics are created in order to be able to assess the workforce utilization or the personnel requirement taking into account existing data. In addition, key figures from empirical values ​​are identified and defined, which can then be used as a comparison standard. Furthermore, time recordings can be used to recognize how many people are required for a department or a project, based on the number of employees in the past and the successes or failures of the projects.

Who is responsible for personnel planning?

Several parties should be involved in personnel planning. This includes the management, the division or department heads, the works council and the personnel management. The latter is responsible for the preparation of the planning process as well as its implementation.